London: A Bigger Picture - invitation to tender
Consultant Focus Group Facilitator
Budget: £1,600, inclusive of expenses but exclusive of VAT
Deadline: 5pm on Friday 25 May 2012

Film London, on behalf of London's Screen Archives, is seeking to recruit a consultant focus group facilitator with experience of working with archive film and with diverse audience groups. This work forms part of the development phase of an application to the Heritage Lottery Fund for a major project to widen audiences for London's film heritage and to fill in gaps in the London regional collection. Please submit your application by email to screenheritage@filmlondon.org.uk.


Freelance Focus Group Facilitator Brief (PDF)

---

Financial Controller
Salary Range:  circa £40,000  pa / pro rata

Fixed Term Contract: July / August 2012- February / March 2013 (Maternity Cover)

JOB DETAILS

The Financial Controller is a key role within the agency, managing Film London's financial systems ensuring that they are accurate and up to date as well as preparing all financial monitoring information for reporting purposes.

This is a maternity cover and could be a part time position. The Financial Controller will be managing the Administrator: Finance & Strategy. The Financial Controller will be reporting to the Head of Strategy & Resources who in turn reports to the Chief Executive.

KEY RESPONSIBILITIES

Financial Systems

Produce accurate and up-to-date monthly management accounts for use by management and directors. This includes the carrying out of all control account reconciliations and the completion of other month end procedures. Prepare a written summary of the accounts to assist relevant users' understanding of the issues identified in the accounts.

Process all financial transactions, ensuring adequate documentary support, correct nominal coding and appropriate authorisation, such that the accounts system accurately reflects the financial position of Film London.

Prepare draft accounts for the annual statutory audit and other regulatory visits as required. Assist Film London auditors in the audit of Film London's accounts including project audits and provide information as and when necessary.

Issue invoices and orders, handle billing enquiries, credit control and process invoices for payment.

Oversee petty cash and expenses claims and carry out account reconciliation on Sage.

Prepare monthly, quarterly and annual returns to be submitted to funders such as the BFI, the GLA and the Arts Council England as well as to other project funding agencies, detailing relevant income and expenditure.

Prepare reports and analysis for projects (funded by the MEDIA Programme, ERDF etc) as requested.

Review and develop financial and related systems including departmental budgets to meet the on-going needs of Film London.


Budgets & Forecasts

With the Head of Strategy & Resources work on the annual budget ensuring that it is robust, realistic and consistent with the principle of public accountability.

With the Head of Strategy & Resources prepare regular reviews of the budget, including forecasts and any proposed amendments to the budget for the remainder of the year.

Ensure that budgets and forecasts are adjusted to take account of ongoing developments in the work of Film London.

Prepare long term forecasts of financial and other activity, ensuring that reserves are maintained at adequate levels for proposed levels of activity, and that planned activity does not outstrip available reserves.

Legal Compliance (Finance)

Ensure that Film London meets all legal requirements in relation to direct and indirect taxation (including PAYE / NI & VAT).

Ensure that Film London meets all filing deadlines (including Companies House and HM Revenue and Customs).

Lottery

Ensure that all lottery payments are entered and processed through the GIFTS (grant tracking) system.

Prepare all financial and monitoring information required to comply with lottery regulations and for reports to the UK Film Council and ensure that all relevant documentation is kept on file.

General

Assist the Head of Strategy & Resources with any other ad hoc financial or administrative task.


ESSENTIAL EXPERIENCE AND PERSONAL QUALITIES

Essential:

• Part qualified accountant.
• Robust accounting experience.
• Excellent knowledge and experience of Sage and other key software like Excel, Word and Microsoft Outlook.
• Strong communication and analytical skills.
• Excellent administrative skills and an ability to work to deadlines.
• Knowledge of and / or interest in the film and TV industry.
  
  Desirable:
• Experience of lottery and other grant giving systems.
• Experience of financial reporting to central and local government agencies.
• Knowledge of GIFTS database system or other grant tracking systems.
• Good team working and interpersonal skills.

 

KEY TERMS AND CONDITIONS

Place of work

Film London's offices are Suite 6.10, 56 Shoreditch High Street, London E1 6JJ. Travel around London may be required. Costs for travel required by work will be reimbursed.

Hours and workload

Time off in lieu will be possible in respect of hours worked over the standard week of 40 hours (inclusive of lunch breaks). Time off in lieu will not be allowed to accrue across leave years. Occasional work on weekends and / or evenings may be required.

Holidays

All staff will be entitled to 25 days paid holiday in addition to public and bank holidays in each leave year (1 April to 31 March). Not more than 5 days unused holiday entitlement will be rolled into subsequent years unless at the express authorisation of the Board and no payment will be made for unused leave.

Probationary Period
The first three months will be a probationary period.

APPLYING FOR THE POST

Application Form

Please post completed forms to the Film London, Suite 6.10, The Tea Building, 56 Shoreditch High Street, London E1 6JJ or email jobs@filmlondon.org.uk.

Closing date for applications: 5pm, Friday 25 May 2012.


It is the policy of Film London to promote and integrate equality of opportunity into all aspects of its business, including its appointment of staff. We wish to ensure that Film London reflects the diversity of the communities in which it works. We welcome applications from groups currently under-represented including Black, Asian and Chinese and other ethnic minority groups, and disabled people.

---